Month of Coordination

You have spent months upon months planning your special day. It is time to have zero worries and pass the baton to me! Leave the final stages of planning to a trusted month-of-wedding coordinator AKA ME!

Month of wedding coordination service is meant for the couples who have finished all their wedding plans and want an expert to carry out these plans on their wedding day. 

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For Sylvan Ridge Farm Couples 

PLANNING

  • Two face to face consultations prior to wedding day to discuss details

  • Unlimited emails & phone conversations for finalizing wedding day logistics

  • Create a detailed wedding day timeline/itinerary (from setup to break down) to be approved by couple prior to wedding day and distributed to all vendors

  • Create ceremony and reception layout based on final guest count

VENDOR RELATIONSHIP

  • Personally contact all vendors and introduce ourselves as your coordinator

  • Review and confirm wedding day timeline with vendors

  • Attend final venue walk through to familiarize with event space, seating, & room layout for ceremony and reception

REHEARSAL SERVICES

  • Arrange and coordinate wedding rehearsal

  • Upon request, provide itinerary to wedding party with wedding day specifics

WEDDING DAY

  • Complete wedding day coordination (up to 10 hours) including setup/breakdown

  • One additional assistant available on wedding day for up to 200 guests

  • Oversee vendor set up of ceremony and reception space

  • Point of contact for all vendors (filter questions, approve deliveries, troubleshoot)

  • Set up personal decor, such as card box, toasting flutes, special photos, guest book, unity candle, place cards, table numbers, seating chart

  • Assist couple and wedding party as needed prior to ceremony

  • Distribute bridal bouquet, bridesmaid bouquets, boutonnieres, and corsages

  • Organize wedding party to ensure everyone is in place and ready for ceremony

  • Orchestrate couple’s entrance, wedding toasts, speeches, special dances, bouquet toss, garter toss, and grand exit to adhere to timeline

  • Collect personal items/gifts and ensure they are with designated person and ready for the end of the night‍

With Sara Mack Events day-of-coordination service, be assured that all your hard work will finally come to fruition. Sara Mack Events will manage the entire day, address all vendor concerns, and even emergency seating arrangement changes! Chat with your guests and dance the night away while we take care of your wedding.